Which record do I need?
Four packages, one honest question behind them: where in the life of the building are you standing? Before it changes, while it changes, when you want someone else to see it, or after something happened to it. Answer that and the package picks itself. If you would rather just ask, call or text 307-690-7536.
The capture is the same. What you order shapes what comes out of it.
Every job starts with the same visit and the same camera. The building gets scanned once. What differs is what we build from that scan, who it is written for, and what it is safe to use it for. That is why the packages are named for situations instead of file types.
When to use Proof of Conditions
Use it when a decision or a drawing is about to be made from measurements nobody has taken yet. This is the starting point for almost every renovation, addition, tenant fit-out, and pre-purchase question, and it is the package to order if you are not sure which one you need.
Architects and designers start here because the alternative is a Saturday with a tape and a set of numbers nobody can check later. Remodelers and the trades start here because a quote built from a measured plan does not need a second walk. Owners, buyers, and tenants start here because it is the only record on this page that answers "what am I actually taking on" before money moves.
The tell is simple. If the sentence in your head starts with "before we," this is your record. It includes the point cloud, which means anyone with the file can keep measuring long after the visit and long after the hosted link lapses.
When to use Proof of Progress
Use it when the building is changing and the evidence of what happened is about to be hidden. Rough-in is the moment this earns its money: once drywall is up, the location of every wire, pipe, and blocking detail is a memory unless somebody recorded it.
Builders order it so a disputed sequence has a dated answer. Owners order it so they can see the site from anywhere on a Tuesday instead of driving out. Lenders and their inspectors work from it because everyone is arguing from the same picture instead of three phones.
Worth being plain about the limit: a progress record documents what was visible on the date. It does not certify percentage complete, workmanship, or a draw. Your inspector, architect, or lender makes that call, and this gives them something better than a memory to make it from.
When to use Proof of Place
Use it when the job is persuasion rather than measurement. A space that has to be leased, booked, sold, or filled, to somebody who is not going to drive across town on a maybe.
Commercial brokers and property managers use it to cut the tire-kicker walkthroughs out of the week. Venues and hospitality use it because a couple planning a reception wants to walk the room at eleven at night. Short-term rental hosts and retailers use it because a real walkthrough converts better than a carousel of photos, and it can be embedded on a site or published to Google Street View.
It is the lightest and least expensive package. If somebody will make a construction or design decision from it, order Conditions instead, because Place does not include the point cloud.
When to use Proof of Loss
Use it after water, fire, wind, or impact, before anything is torn out. Mitigation crews work fast and they should, but once the drywall is in a dumpster the room only exists in whatever was photographed on a phone.
Owners and property managers order it because an independent, dated, measured record of the room is worth having before the conversation starts, not after. It targets on-site inside 24 hours of a confirmed request on business days, and it comes with the measurements an estimate can be built from, including Xactimate and Cotality sketch files on request.
The boundary here matters more than anywhere else on this page. This is documentation. Groundproof does not estimate, advise on coverage or claim value, or negotiate with a carrier. A licensed public adjuster or your attorney does that, and we hand them the record.
Often the answer is more than one, in order
These are not competing products. On a project of any size they are stages, and the second one costs less because the building is already understood.
A renovation, start to finish
Conditions before design, so the drawings start from measured reality. Progress at rough-in and pre-drywall, so what went behind the walls is on record. Place at the end if the space is going to be leased or listed. Then a plan, so the record stays live for the people who will own the building longer than the project lasted.
A building you are buying
Conditions before closing, so you and your lender are looking at the same measured space. Keep the point cloud. When you renovate in two years, your architect starts from a file instead of a site visit.
A property you manage
Conditions once per building, then a Standing Proof plan with re-capture visits and tagged shutoffs, panels, and access points. When a loss happens, the before already exists, which is the part nobody has when they need it.
This is the real argument for capturing early. The most expensive record is the one you needed last month.
The short version
Find the sentence closest to yours.
| If you are saying this | Order this | Because |
|---|---|---|
| "We are about to draw up a remodel." | Proof of Conditions | Design starts from measured reality, and you keep the point cloud |
| "I need to quote this without a second trip." | Proof of Conditions | A dimensioned plan and a walkthrough you can measure in |
| "I am buying it and I want it documented first." | Proof of Conditions | A dated measured record before money moves. Not an inspection |
| "Drywall goes up next week." | Proof of Progress | What is behind the wall is on record before it is hidden |
| "The owner and the lender keep asking where we are." | Proof of Progress | One dated record everyone reads instead of three phone photos |
| "I need this space leased, booked, or sold." | Proof of Place | A real walkthrough, embeddable, Street View optional |
| "There was water in it Saturday night." | Proof of Loss | Independent dated documentation before demolition |
| "I want the record to stay current." | A plan, from year two | Conditions and Place include the first year. After that, hosting plus re-capture visits from $19 a month |
| "I honestly do not know." | Ask | Tell us the building and the deadline. If we are wrong for it, we say so |
What none of them are
Worth saying plainly, because it decides whether we are the right call at all.
Not a survey
Documentation and design grade, not licensed surveying. Right for plans, takeoffs, layout, and estimating. When a project needs survey-grade or stamped work we say so and hand your surveyor clean data. What the accuracy figure means →
Not a home inspection
The documentation summary is a dated, organized index of what the scan captured, room by room. It is not a defect assessment, a code review, or an engineering opinion. If you want defects found, hire a licensed home inspector and we will hand them the walkthrough.
Not claims work
Loss records are documentation only. No coverage advice, no claim valuation, no negotiating with carriers. That belongs to a licensed public adjuster or your attorney.
Still not sure?
That is the normal case, not a problem. Tell us the address, the rough square footage, and what has to happen next. We reply within one business day with the package we would actually order in your position and what it costs. Choose "Not sure, advise me" in the form below and say what you are trying to decide.
Tell us about the building. We will reply within one business day.
Address, rough size, and what you need is enough to start. We confirm price, date, and deliverables in writing, and a 30% deposit holds the date for one-time jobs.
Founding clients through October 2026: 20% off the first job, DWG export included, and package pricing locked for 12 months.